The scan function enables you to create digital documents from paper originals. You can scan paper originals from the automatic document feeder (ADF) and from the glass plate of the scanner.
The scan function contains a number of factory default templates to create a digital document from originals. When you select a template, PRISMAsync automatically uses scan and original settings for the job. You can change each individual setting of a template and define your own templates.
The table below show the available scan job templates.
|
Template |
When to use |
|---|---|
|
[Scan to USB] |
When you want to scan to your USB device. |
|
[TIFF viewing archiving] [PDF viewing archiving] |
When you want to view a lot of scanned documents. The documents are scanned at a lower resolution and stored with a smaller file size. |
|
[Scan to SMB] |
When you want to store your scanned document on a server or workstation via the SMB protocol. |
|
[Scan to WebDAV] |
When you want to store your scanned document on a server or workstation via the WebDAV protocol. |
|
[PDF scan job] |
When you want to store your scanned document in a DoxBox. Now you can use PDF datapath functionality such as page numbering. |
|
[Last used] |
When you want to reuse the settings of the previous scan job. You cannot use this function for a combined scan job. |
NOTE
The scan function requires a software license. When you have a license, scan to file, scan to SMB, scan to WebDAV, scan to email, and scan to USB are available. Scan to DocBox requires an additional software license for the DocBox function.
|
Scan type |
Output location |
|---|---|
|
Scan to file |
FTP server |
|
Scan to SMB |
SMB server |
|
Scan to WebDAV |
WebDAV server |
|
Scan to email |
SMTP server. The file is attached to an email message. |
|
Scan to USB |
USB flash drive |
|
PDF scan job |
DocBox on the PRISMAsync controller |
You can use the scan templates through the [Copy/Scan] section on the control panel ([Jobs] -> [Copy/Scan]. To scan a document, select the required template. Next, the job window opens. There you can change a number of settings for this scan job. These changes are only valid for this job. The default settings of the scan template will not change. However, you can save the changes in a new template, see Create templates to use for recurring jobs.
The scan-to-USB function is accessible through the [Scan to USB] tile USB button in the [Copy/Scan] section. The left-hand side of the control panel contains the slot for the USB flash drive.
The PDF scan job is accessible through the [PDF scan job] tile in the [Copy/Scan] section.
The customer must have a fully configured FTP, SMB, WebDAV, and SMTP server available. The settings in the Settings Editor are intended to establish a connection between the printer and the customer's FTP, SMB, WebDAV, and SMTP server.
To use the scan-to-file, scan-to-SMB and scan-to-email functions, the following items must be configured in the Settings Editor on the PRISMAsync controller.
Scan to file ([Configuration] -> [Connectivity] )
Scan to SMB ([Workflow] -> [SMB shares] )
Scan to WebDAV ([Workflow] -> [WebDAV shares]
Scan to email ([Configuration] -> [Connectivity] )
LDAP server ([Configuration] -> [Connectivity] -> [Domains] ), if available. Otherwise, you can use an address list file (ral.csv) to search for recipients.
The scan profiles file contains all copy and scan templates that are defined. You can download the scan profiles file for backup.
You can also use the scan profiles file to upload the copy and scan templates to another system.
Download and upload the scan profiles file via the Settings Editor: [Workflow] -> [Scan profiles].
The PRISMAsync controller buffers the scan jobs until the jobs are delivered to the specified output location. You can remove scan jobs from the buffer manually or automatically.
Manually via the printer control panel: Touch [Jobs] -> list of [Scan jobs] -> select a scan job -> touch [Delete].
Manually via the Settings Editor: Access the Settings Editor -> click [Support] -> [Troubleshooting] -> [Removal of all scan jobs in export buffer].
Automatically: The PRISMAsync controller removes a buffered scan job automatically 48 hours after a scan job has finished.