To use the scan-to-email function, the system administrator must configure this function in the Settings Editor on the PRISMAsync Print Server . A scan job will be sent as an attachment to the email address defined.
The table below describes the settings that the system administrator must configure in the Settings Editor. Go to .
|
Setting [Mail server] |
Description |
|---|---|
|
[Test connection to mail server] |
Click [Connection test] to check if the scan-to-email function is configured correctly. |
|
[Hostname / IP address of mail server] |
The name or IP address of the SMTP server that handles the emails containing the scan jobs. |
|
[Port] |
The TCP port number of the SMTP server. The default value is 25. |
|
[Connection with mail server] |
|
|
[Username] |
The user name that is used to access the SMTP server when sending scan jobs. |
|
[Password] |
The password that corresponds with the user name. |
|
[Sender] |
The name that will be displayed as the sender of the email that contains the scan job. |
|
Setting [Scan to email] |
Description |
|
[Upload address book file] |
Click [Connection test] to check if the scan-to-email function is configured correctly. |
|
[Download address book file] |
The name or IP address of the SMTP server that handles the emails containing the scan jobs. |
|
[Maximum attachment size] |
The maximum size allowed for the attached scan job in MB. You can enter a value from 0 - 2147483647 in steps of one. The value '0' means unlimited. The default value is 5 MB. |
|
[Multiple recipients] |
When enabled you can send the scan job to one or more email addresses. You must enter the email address on the control panel. Separate the email addresses with ';'. |
|
[Domain of recipients] |
Indicate if users are allowed to send scanned documents to recipients from all domains. |
|
[Enter domain name] |
The name of the domain. |
|
[Personal use of scan to email] |
Indicate if users are allowed to send scanned documents to other email addresses that do not refer to the email address of the current user. |
You can enter the email addresses in different ways:
Enter the email address.
Enter an LDAP user code.
Select the email address from an address list.