The basics of accounting

Basics

• Mandatory:

  To use the accounting function, a license file must be uploaded to the PRISMAsync controller first. Then the account log file is created too.

  For each job, the account log file stores job information such as type of job and account ID, if applicable. To calculate the costs, you can download the account log files via the Settings Editor.

• Optional:

  If you want to distinguish jobs for various customers, you must use account IDs. An account ID is a number that is unique for a certain customer. To be able to enter account IDs, you must set the [Accounting ID identification] setting in the Settings Editor to [Enabled]. From now on, each job requires an account ID. However, any ID entered is considered valid. Jobs with an account ID can be recognized by a $ on the job icon.

  On the control panel, the [Accounting ID] and the [Accounting ID per job] buttons become available.

• Optional:

  If you want to make sure that only predefined account IDs are accepted, you must set the [Accounting ID verification] setting in the Settings Editor to [Enabled] and upload an account ID file to the PRISMAsync controller. The account ID file ('accid.csv') must contain account related information, but at least account IDs.

  Now the PRISMAsync controller checks whether an account ID entered on the control panel is predefined in the account ID file. When you enter a non-valid account ID for a job, the control panel displays the message [The accounting ID is not valid. Enter a correct accounting ID.]. You must enter a valid account ID to continue with this job.

NOTE

In the Settings Editor, navigate to [Configuration] -> [Accounting] for all accounting settings. Only key operators or system administrators can perform actions in the [Accounting] section.