Define hotfolder authorisation

This topic contains the following instructions:

• Enable or disable the access to hotfolders for a custom user account

• Enable or disable the access to hotfolders for a factory defined user account

• Define authorisation of a hotfolder

Hotfolder authorisation

A PRISMAsync Print Server hotfolder can be used by users that are authorised for this hotfolder.

To configure the authorisation of a hotfolder, you do the following.

• In the Settings Editor, you open the user account properties to indicate that the user is authorised to access hotfolders.

  You must define at least one user account that is authorised to use hotfolders to submit print jobs.

  You can also authorise one or more factory defined user accounts to access hotfolders.

  When a factory defined user account is used, PRISMAsync Print Server internally changes the username to a username that meets the network access rules.

  • operator

  • central_operator

  • key_operator

  • maintenance_operator

  • system_administrator

• In the Settings Editor, you open the hotfolder properties to indicate if authorised users of one user group are authorised to access the hotfolder or that all authorised users of all user groups are authorised to access the hotfolder.

The job owner that is displayed in the print queue is the username that has been used for the drive mapping.

Enable or disable the access to hotfolders for a custom user account

1. Open the Settings Editor and go to: [Configuration]  → [Users] .

   [Users] tab

2. Click [Add].

   For an existing user account, select the user account and click [Edit].

   [Users] menu

3. Use the [Authorise user to access hotfolders] check box to indicate if the user account can be used to access hotfolders.

   Authorise user for hotfolders

4. Click [OK].

Enable or disable the access to hotfolders for a factory defined user account

1. Click [Add].

   For an existing user account, select the user account and click [Edit].

   

2. Use the [Authorise user to access hotfolders] check box to indicate if the factory defined user account can be used to access hotfolders.

   When you select the check box, the username that must use to set up a hotfolder on the workstation is displayed in the [Username to access hotfolders] field.

   Authorise factory defined user account for hotfolders
   NOTE

   You are requested to re-enter the password in the two password fields.

3. Click [OK].

Define the authorisation of a hotfolder

1. Open the Settings Editor and go to: [Workflow]  → [Hotfolders] .

   [Hotfolders] tab

2. Click [Add].

   For an existing hotfolder, click [Edit].

   [Hotfolders] menu

3. Use the [Access] option to select which user groups can access hotfolders.

   • [All authorised users]: all authorised user accounts can use this hotfolder.

   • [Authorised users of a specific user group]: all authorised user accounts of a specific user group can use this hotfolder.

   Add a hotfolder

4. Use the [User group] option to select the user group, if you indicated that in step 3.

   Add a hotfolder user group

5. Click [OK].

More information

• Learn about hotfolders

• Configure hotfolders

• Create a hotfolder

• Define hotfolder authorisation

• Map a drive to a hotfolder on workstation

• Solve problems with hotfolders