When you have requested a calculation of the cost of the order, the print room operator must send a quotation to you. You can accept or reject the quotation.
In the [Configuration] a maximum cost for an order can be defined. You can accept a quotation that exceeds the maximum cost. Then a budget owner must approve or reject the quotation. When the quotation is rejected by the budget owner, you must change or cancel the order.
NOTE
The system administrator defines if the calculation of the cost of the order is optional or mandatory.
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Step |
Action |
|---|---|
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1 |
Click the link in the email to accept or reject the quotation. By default, the subject of the email is: [Quotation] JobId: [<jobID number>]. NOTE
You will receive an email when you have enabled option [Send me an email when the price has been calculated.] |
|
2 |
Depending on the application configuration, it may be necessary to identify yourself. You have to enter your user name and password. The order form and the jobs of the order are shown. |
or
Accept or reject the calculated job cost via the section [My orders]:
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Step |
Action |
|---|---|
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1 |
Go to the order with [Order status] = [Request to accept quotation]. |
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2 |
Click the order to open the order. The order form and the jobs of the order are shown. |
[I accept the price. Print the job.]
The operator in the print room can now print the order.
The [Order status] becomes [Quotation accepted].
[I cancel the job.]
The order is canceled. The operator in the print room cannot print the order.
The [Order status] becomes [Quotation rejected]
[I change the job and submit again.]
You can change the order to reduce the job cost. The print room operator sends a new quotation to you. You can accept or reject the quotation.
The [Order status] becomes [Request for job change].