Learn about system configuration and maintenance

Your organization and print environment can ask for a system configuration that meets production and workflow requirements. In addition, authorization, security and sustainability guidelines are important when you establish a print system.

The installation of the print system includes most configuration tasks, such as definitions of preferences, job workflows and print languages. The media and color quality requirements are translated into the correct system settings.

Changing the settings at a later time depends upon the type of print, copy or scan job.

Configuration tasks for the system administrator and key operator

The configuration settings are available via a web-based configuration tool, the Settings Editor. Both the key operator and the system administrator can change settings in the Settings Editor. A part of the Settings Editor settings and information is also available on the System view and Start view of the control panel. You need rights to access configuration settings to change these settings.

The system configuration settings on the control panel

Maintenance tasks for operators

Operators are responsible for refilling the consumables, the removal of staple and punch waste, and manual cleaning tasks. (Refill toner and staples, Remove staple and punch waste and Clean printer parts)

Maintenance tasks for maintenance operators

Maintenance operators can perform procedures to clean machine parts or improve the image quality. Furthermore, they are responsible for mechanical maintenance tasks and maintenance procedures via the control panel. (Clean printer parts, Maintain printer parts)

For some procedures you must have the rights to perform maintenance tasks to prevent unauthorized use.

Maintenance tasks on the control panel

Billing counters

The Maintenance view shows the following counters that give insights into your system productivity.

• Billing counters

  Billing counters display the total number of images the print system has produced after installation.

• Day counters

  Day counters display the total number of images the print system has produced since the last reset to null. Reset the day counters at the beginning of the day or before you start a series of jobs, for example, for a specific customer.

There are counters for normal media (length equal or less than 364 mm / 14.3") and large media (length more than 364 mm / 14.3"). You can read counters, reset day counters or print the billing counters report in the [System]  → [Maintenance]  view.

Your service organization can enable the visibility of toner cartridge counters.