A customer has submitted an order. An order can contain one or more jobs. A job can contain one or more files. The application automatically converts every non-PDF file into a PDF file. If the job contains multiple files, the PDF files are automatically merged into a single document. The order of the files determines how the files are merged.
When the customer has requested a proof PDF, you must send a proof PDF of the merged document to the customer. The customer can check the proof PDF for correctness. If the merged document is correct, the customer accepts the proof PDF. If the merged document is incorrect, the customer can contact you to have the merged document corrected.
The customer can request a proof PDF of a variable data document. The variable data document is created by applying the variable data from the data source or the manual input to the [VDP document]. You can control the file size of the proof PDF in the email message.
[Use all rows]
You can apply all rows of the data source to the VDP document. The file size of the proof PDF can exceed the limitations for email attachments.
NOTE
The system administrator defines the maximum number of pages of a variable data document for the [Proof PDF]. The proof PDF will be trimmed to the maximum number of pages.
[Use row number:]
You can apply a dedicated row of the data source to the VDP document.
An email is send to the customer. The email message contains a link. The customer can click the link to approve or reject the [Proof PDF].
The [Communication state] of the order and the jobs for which a proof PDF must be send becomes [Proof PDF sent]. The order and the jobs for which a proof PDF must be send are marked with colour:
.
In case the email cannot be sent, the following message is appended to the communication state: (The email was not sent).
It is recommended that you wait until the customer accepts the proof PDF. Optionally, you can click button [OK] in message [I do not wait for the response of the customer.]. Then, you can continue to print the job.
The [Communication state] of the order and the jobs for which a proof PDF were sent becomes [Proof PDF accepted]. The order and the jobs for which a proof PDF were sent are marked with colour:
.