Create a hot folder

You have to stop a hot folder before you can edit or delete the hot folder.

1. Open the [ Hot Folder Administration ] and click [New].

2. Type a name for the hot folder.

3. Define the input and the output folder. You can store the log files in a dedicated folder.

   You can create the folders of a hot folder on a network path. Check that the account that runs the 'Hot folders for PRISMAprepare' service is allowed to access the network path. See Configure the hot folders for a network.

4. [Save input files]

   • Checked

     Save the files from the input folder in the output folder.

   • Unchecked

     Delete the files in the input folder after processing by the hot folder.

5. [Save processed files]

   • Checked

     Save the processed files in the output folder.

   • Unchecked

     Delete the processed files from the output folder. For example, one of the automation templates of the hot folder prints or saves the processed file. Now, you don't need to save the processed file in the output folder.

6. Define the format for the names of the output files. You can set the order of the filename, date and time. You can also type a fixed text in the filename.

   This option becomes available when one or both of the following options are enabled: [Save input files] and [Save processed files].

7. You have to assign at least one filter to a hot folder.

   1. Click [Add] in section [Filters].

   2. Define a valid mask in the [Filter] field.

      When the mask matches the filename in the [Input folder], the automation templates assigned to this filter are executed.

      For the mask, you can use the standard wildcards "*" and "?". For example: a4*.pdf makes this filter applicable to all pdf files starting with a4.

   3. Select the allowed file types.

   4. You have to assign at least one automation template to the filter:

      1. Click [Add] in section [Automation templates].

      2. Select which automation template you want to assign to the filter. The list of templates is defined in PRISMAprepare Hotfolders.

         Use the [Move up] and [Move down] buttons to apply the correct order to the templates. The templates are applied to the file in the defined order.

      3. [Number of sets:]

         • [Defined by automation template]

           The automation template defines how often of the processed files must be printed.

         • [Custom]

           You define the number of sets. This setting overrides any setting in the [Automation templates].

      4. [Printer:]

         • [Defined by automation template]

           The automation template defines on which printer the processed files must be printed.

         • [Custom]

           You define which printer is used. This setting overrides any setting in the [Automation templates].

8. Click [OK].

   The hot folder is created and added to the [ Hot Folder Administration ].