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Select the content for a variable data document, for example, "Business cards"

You have selected a product of type "Variable data document". The system administrator has assigned a VDP document to the product of type "Business cards". However, you can use your own VDP document. For other products, you have to select a VDP document. The system administrator defines if you can select a data source or if you must provide manual input for the product. The variable data from the data source or the manual input is applied to the VDP document to create the variable data document. You have to select the images when the [VDP document] contains image frames. You can either select separate images or a ZIP file containing images.

The item [Business cards per set] defines the number of business cards in the VDP document. This item is read-only. The value of the [Sets per row] item defines how many times one row of the data source is applied to the VDP document. The user defines the value for the [Sets per row] item. When the user provides manual input, the manual input is considered to be one row of a data source. The user defines the value for the [Sets] item.

For example: [Business cards per set] = 10 and [Sets per row] = 10. Now, 100 business cards are printed for each row of the data source.

Procedure

  1. Select a product of type "Variable data document," for example, "Business cards."

    The system administrator has assigned a VDP document to the product of type "Business cards". However, you can use your own VDP document. For other products, you have to select a VDP document.

    You cannot select a VDP document when the product contains a fixed VDP document. The fixed VDP document is added to the product by the system administrator.

    1. Click the [Browse] button.

    2. Browse to the VDP document and click [Open].

      The application checks if the VDP document is valid. An error message will appear when the VDP document is invalid.

  2. The system administrator defines if you can select a data source or if you must provide manual input for the product.

    • Select the [Data source]

      1. Click the [Browse] button.

      2. Browse to the data source file and click [Open].

        The supported data source types are: *.accdb, *.mdb, *.xlsx, *.xls and *.csv. Password-protected data sources of type *.xlsx, *.xls and *.csv are not supported. The application checks whether the data source is valid for the VDP document. An error message will appear when the data source contains incompatible field type(s) and/or required fields are missing.

      3. Select which table or sheet of the data source must be used. If the data source type is *.csv or *.txt, you must define the [Text separator]. Optionally, you can define the [Text delimiter]. For example: "field1";"field2";"field3", where:

        • " is the [Text separator]
        • ; is the [Text delimiter]

      4. For business cards:

        Define a value for item [Sets per row].

        The number of business cards printed for each row of the data source is: [Business cards per set] * [Sets per row].

      5. The rows in the data source are applied to the VDP document.

    • Provide [Manual input]

      1. The dialog displays the required structure for the VDP document. The user can enter the variable data manually for each field instead of using a data source. The user can enter one value for each field.

      2. For business cards:

        Define a value for item [Sets].

        The number of business cards printed using the manual input is: [Business cards per set] * [Sets].

      3. The manual input is applied to the VDP document.

  3. You have to select the images when the [VDP document] contains image frames. You can select either separate images or a ZIP file containing images.

    • Select the zip file

      1. Click the [Browse] button. Select [Digital file].

      2. Browse to the zip file that contains the images. Images of type BMP, GIF, TIFF, TIF, JPEG, JPG, PNG and EPS are supported.

      3. Click [Open].

        The application unzips the file and applies the root of the images to the relative path of each image frame in the data source.

        NOTE

        The data source must contain a relative path to each image frame. You cannot submit the order when the data source contains absolute paths.

      4. The images are applied to the VDP document.

    • [Manual input]

      1. Click the [Browse] button.

      2. Select [Add file using URI].

      3. Type the relative path to the image and the image name.

        Images of type BMP, GIF, TIFF, TIF, JPEG, JPG, PNG and EPS are supported.

      4. The image is added to the VDP document.

  4. Map each image to the concerning image field.

    Type the image name and type for each image field.

  5. Click button [Generate preview] to preview the variable data document.

    The VDP document is loaded. The data source or manual input is applied to the VDP document.

    The preview is limited to two pages for products of type [Flyer].

  6. Click [Validate VDP] to check if any rules are violated in the variable data document.

    This operation uses a number of rules specific for VDP data in combination with a number of preflight rules. For more information about the rules, see Validate the VDP data.

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